Region Cub Camp: Secret Agents and Spies

Activities

Region cub camp will deliver some great activities! Adventurous Activities planned include both Rock activities. These activities will be supervised by Scouts NSW qualified activity leaders.

Other activities will be supervised by Leaders of Youth and will be fun and exciting. They will encompass a range of areas from the environment, creative, social, construction and more.

Camping

Camping will be in region cub Units that are made up of Cub Scouts from within the District and from across the Sydney North Region.

Cub Scouts will be camping with other Cub Scouts and Leaders for their usual Scout Unit, and will be joined with other Scout Units within the local District to form a Region cub Unit of approx 36 Cub Scouts, 5 Leaders of Youth and 3 adult helpers, within the same units.

Each unit will be self sufficient and will be managed by a Unit Coordinator selected by the Region Cub Camp Organising Team. The combined Camp Unit will only require one dining fly and camp kitchen set up. They will need to work together with the Unit Coordinator to work out the equipment, menu and food required, as to who will bring what.

Junior Service Leaders and Service Leaders will be camped in their own Sub-Camp and will be catered for at there home unit site.

Staffing

Each Unit will be supervised by 1 Unit CoOrdinator and 4 Leaders and will be supported by up to 3 adult helpers. Staff members will be allocated to Region camp Units by the Region cub camp Organising Team, once applications for the event close.

The remaining leaders, parents and adult supports will act as Service Leaders, helping to deliver activities, catering, sites, logistics and providing support to the event.

Junior Service Leaders will be supervised by Leaders of Youth and will help Service Leaders deliver Region cub camp.

Catering

Catering for Units (Participants & Line Leaders) will be done in each Unit. Your Catering cost is not included in the event registration costs. The Region cub camp Units will need to work together and make their own arrangements for catering.

Service Leaders and Junior Service Leaders will be catered for through there home units at the camp. *Please ensure that all dietary requirements are included on your e-permission form and that we receive these ASAP so that we can make sure we cater appropriately.

Membership Training & Requirements

All members must remain financial and registered within ScoutHub from the time applications close until the end of the event.

All service and line leaders over the age of 18 must be cleared by Scouts NSW to work with children and young people prior to the start of the camp. This includes any parent/adult helpers who must be registered in ScoutHub and have been accepted by the group prior to the event closing date.

All Adults attending the event (including Adult Helpers) must meet Scouts NSW Child Protection Requirements, including registration with Scouts NSW and having completed the Child Safe Scouting and WHS for Scouting online modules.

Arriving at The region cub camp

It is preferred that trailers with camping equipement arrive on Friday night as vehicle and trailer movement on Saturday will be restricted, however arrival at The Region cub camp can either be Friday Night or Saturday Morning. This will be set by your Unit CoOrdinator & Leaders.

If you have a preference for some of your unit to arrive Friday night and for others to arrive on Saturday morning, this is possible, however, your Region cub camp Unit leaders will advise of your options once applications have closed.

For those that arrive on Saturday morning, please note, Activities will start at 9am sharp on Saturday morning.

Feeling Safe at The Region Cub Camp

Everyone in Scouts, youth and adults alike have the right to feel safe and be protected from abuse. No-one is allowed to threaten you, hurt you, or touch you in a way that makes you feel uncomfortable, unsafe, or afraid.

A Scout is respectful, and this applies to all interactions between all participants, youth and adults at The Region Cub Camp.

You do not have to deal with abuse on your own. If you feel unsafe, threatened, or you see/hear something that causes you concern, please speak to a Leader or Rover on an activity. Your concerns will be taken seriously. The information you provide will be shared with people who can support and protect you.

If you don’t know what to do – speak to someone at The Region Cub Camp HQ.

If, for any reason, you do not feel the concerns of this nature which you raised at The Region Cub Camp have been satisfactorily dealt with, please report your concerns directly to the Child Protection Team at the NSW State Office on 02 9735 9000 or via ChildProtection@nsw.scouts.com.au or your parents.

Payment & Refund Policy

All applications with a status of Submitted, Received or Accepted as of the closing date is considered as attending and must be paid for.

No refunds will be offered for withdrawn applications after the closing date unless there are exceptional circumstances that will be considered by the The Region Cub Camp Organising Team. Withdrawals up to 3 weeks out from the start of the event will be entitled to a 50% refund. No refunds will be offered for withdrawn applications less than 2 weeks from the start of the event unless there are exceptional circumstances that may be considered by the the region cub camo Organising Team.

Any refunds, if approved, will be subject to a $10 processing fee.

Event Cancellation Policy

While we are confident that we can and will deliver the region cub camp 2025, we are subject to the restrictions placed on us by outside influences. In the event of having to cancel the region cub camp 2025, we will refund all payments to participants, except for a $10 administration fee to cover costs incurred in planning the event.